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PPE and work clothing register: issuing, expiry dates, completeness control
Every employee at a workstation where personal protective equipment is required must be assigned the right set, and the employer must document it. The PPE module in BHP Panic keeps a complete register of protective equipment issued, links it to specific workstations and alerts you when an expiry date approaches.
Personal protective equipment
BHP Panic module
Keep track of the issue of equipment, protective clothing and other PPE. Link protective equipment to workstations to easily see what employees are missing. You will receive email notifications about upcoming expiry dates of equipment.
The PPE module is an electronic record of personal protective equipment and work clothing and footwear, compliant with the requirements of Art. 237⁶–237⁹ of the Polish Labour Code. It lets you define which equipment is required at each workstation (for example, a welding machine operator: welding gloves + mask + flame-resistant clothing), and then record its actual issue to a specific employee with a date and signature.
Because PPE is linked to workstations, you see at once what employees are missing. When someone changes position or a new employee joins, the system shows a list of equipment to issue. It is direct protection for the employer should an accident involving missing PPE occur: the documentation proves that the duty to equip was fulfilled or identifies where the process failed.
Choosing protective equipment for a workstation does not have to be guesswork: the AI automatically checks whether the assigned PPE set is adequate for the hazards identified in the risk assessment for that workstation and flags gaps, while the final decision is always made by a human. You also assign equipment straight from the workstation catalogue, so the PPE register and the workstations are always in sync.
Every item in the catalogue has a photo and stock level: you immediately see what the right model of gloves or glasses looks like and how many pieces are left before you run out. You can also attach a product sheet and a CE certificate of conformity to an item.
In addition, you receive email notifications about upcoming expiry dates of equipment (helmets, harnesses, fire extinguishers in backpacks), no PPE will expire unnoticed.
What the module includes
- Defining required PPE for each workstation
- Register of protective equipment issued: who received what, and when
- Completeness control: the system shows what an employee is missing at a given workstation
- Automatic AI verification: the system checks whether the chosen protective equipment is adequate for the hazards at the workstation
- Assigning equipment straight from the workstation catalogue: the PPE register is always in sync with workstations
- Photo and stock level of every protective item in the catalogue
- Product sheet and CE certificate of conformity attached to a protective item
- Register of work clothing and footwear with sizes stored in the employee record
- Email notifications about approaching expiry dates of protective equipment
Frequently asked questions
- Does the system suggest which protective equipment is missing?
Yes, after protective equipment is assigned to a workstation, the AI automatically compares it with the hazards identified in the occupational risk assessment and flags when the selection is incomplete. The final decision is always made by a human, though. The AI only points out potential gaps.
- How do I link protective equipment to a specific workstation?
In the workstation settings you define the required PPE set (for example, a welding machine operator: welding gloves, mask, flame-resistant clothing). In the Employees panel, after selecting an employee at that workstation, the specialist automatically sees what should be issued.
- Can I keep a register of work clothing alongside PPE?
Yes, the module supports both personal protective equipment (certified PPE under the EU PPE directive) and work clothing and footwear.
- How does PPE expiry date control work?
Every protective item has an expiry date or a planned replacement date. The system automatically notifies the designated people by email before the date passes, no PPE will expire unnoticed, which protects both the employee and the employer in the event of a PIP inspection.
Keep your PPE register online with expiry date control
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Reports
In this module you will see summaries of accident rates, employees, and upcoming expiry dates of training and medical examinations. You can also set up email notifications that remind you of approaching expiry dates.
Personal protective equipment
Keep track of the issue of equipment, protective clothing and other PPE. Link protective equipment to workstations to easily see what employees are missing. You will receive email notifications about upcoming expiry dates of equipment.
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The OHS training module lets you manage initial and periodic training, automatically generate the required OHS documentation, and deliver training through a multilingual e-learning platform with extended knowledge-test functionality for employees of different nationalities.
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The workplace accidents module lets you record, analyse and handle accident events in the workplace. It supports documenting post-accident proceedings and keeping the required records.
