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OHS inspections online: sites, checklists, post-inspection reports
Every company with many sites (halls, warehouses, branches, construction sites) needs an OHS inspection system that is consistent and repeatable. The Sites module in BHP Panic combines a register of sites with checklists and a history of completed inspections, no paper sheets and no Excel.
Sites
BHP Panic module
The Sites module is used to keep a register of sites and to record inspections carried out at them. It also lets you create and use checklists to standardise and document the inspection process.
OHS inspections are an employer's duty under Art. 207 § 2 of the Polish Labour Code and internal safety management systems. In companies with many locations, doing them the traditional way (paper + photos on a phone + a report in Word) is a logistical nightmare with no consistency and no control.
The Sites module in BHP Panic consists of three linked elements. In the first you register sites (buildings, halls, yards, warehouses). In the second you create checklists: templates of questions to check during an inspection (with YES / NO / N/A / Non-conformity answers and fields for comments and photos). The third is the history of completed inspections with an automatically generated post-inspection report. When you do not need a full set of questions, you can also start an inspection without attaching a checklist: a name, a date and a site are enough.
You can mark checklist items with a severity level and copy recommendations resulting from an inspection directly into the recommendations register, together with the person responsible for carrying them out, instead of retyping them by hand. Prioritising corrective actions and tracking their completion happens in one place.
The OHS specialist goes out with a tablet (in the Platinum plan the tablet is included in the price), ticks off items, takes photos and describes non-conformities. The system generates a professional post-inspection report available immediately at head office.
What the module includes
- Register of sites: buildings, halls, warehouses, yards, branches
- Checklists: configurable inspection templates
- Standardised inspection process: the same lists at every location
- Documentation of non-conformities with photos and descriptions
- Prioritisation of checklist items: a severity level for every item on the list
- Copying recommendations to the register directly from an inspection result
- Automatic post-inspection reports: ready to send to management or the client
- Inspection history with the inspector, date and results
Frequently asked questions
- Can I set a priority for a non-conformity found during an inspection?
Yes, you can mark every checklist item with a severity level and copy the resulting recommendation directly into the recommendations register, together with the person responsible for carrying it out.
- Can I carry out inspections from a tablet or smartphone?
Yes, the Sites module is fully responsive. The OHS specialist fills in the checklist on site from a phone or tablet, takes photos of non-conformities and enters comments. There is no need to print paper sheets or retype data later.
- How do I define a checklist for a site?
You create a checklist template with questions. Each site can use its own template or a shared one. Templates are versioned, so you have a history of all changes.
- Is the post-inspection report generated automatically?
Yes, when an inspection is finished, the system generates a post-inspection report with the date, the person who carried out the inspection, the results of individual items and photos of non-conformities. The report can be downloaded as a PDF and sent to management or the client.
- Does every inspection have to have a checklist assigned?
No, if you do not need a standardised set of questions, you can start an inspection without a checklist, giving only a name, a date and a site. A checklist is useful when you want inspections to be repeatable and comparable between sites.
See how to carry out OHS inspections with a tablet in BHP Panic
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The Registers module covers the three registers required by regulations: harmful agents, biological agents, and carcinogenic and mutagenic agents, with document versions, approval and employee acknowledgements.
Offline app
The BHP Panic mobile app lets you report a workplace accident and carry out a site inspection with a checklist even when the device has no internet connection. The data goes to the system automatically as soon as you are back in coverage.
OHS News
The OHS News module delivers current information to employees and OHS specialists about changes in OHS regulations, PIP inspection results and industry news, directly in the system, with no need to search external sources.
Educational materials
The Educational materials module provides ready-made booklets, posters and OHS training materials to download and use in your company, making it easier to run educational activities and build safety awareness among employees.
Employee reports
The Employee reports module lets employees report hazards and unsafe situations in the workplace. Reports go to the OHS specialist, who can plan and track corrective actions.
Reports
In this module you will see summaries of accident rates, employees, and upcoming expiry dates of training and medical examinations. You can also set up email notifications that remind you of approaching expiry dates.
Personal protective equipment
Keep track of the issue of equipment, protective clothing and other PPE. Link protective equipment to workstations to easily see what employees are missing. You will receive email notifications about upcoming expiry dates of equipment.
Training
The OHS training module lets you manage initial and periodic training, automatically generate the required OHS documentation, and deliver training through a multilingual e-learning platform with extended knowledge-test functionality for employees of different nationalities.
Occupational Risk Assessment
The Occupational Risk Assessment module lets you create risk assessment documents assigned to a workstation and estimate risk using the PN-N-18002 method (Polish Standard).
Accidents
The workplace accidents module lets you record, analyse and handle accident events in the workplace. It supports documenting post-accident proceedings and keeping the required records.
