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Employee management software for OHS: records, deadlines, documentation
A central employee record is the foundation of an OHS system. In BHP Panic you add an employee once, and immediately have at hand their training history, medical examinations, assigned workstations and the expiry dates of all mandatory documents. No more Excel files and paper folders in a binder.
Employee management
BHP Panic module
Create employee profiles and collect basic employee data, employment information, planned and completed training and medical examinations, and their expiry dates
Every employee in BHP Panic has their own profile that gathers all the information relevant from an OHS perspective: basic data, a photo, workstation, department, supervisor, date of employment, history of initial and periodic training, and the results and expiry dates of medical examinations. The profile is immediately available to every person responsible for safety in the company.
The employee list shows at once who has valid examinations and whose deadline is about to expire, without having to search a calendar. This directly helps the employer fulfil the duty arising from Art. 229 of the Polish Labour Code (preventive medical examinations) and §15 of the regulation on OHS training.
The module acts as the starting point for most of the other modules: you assign training to employees, refer them for medical examinations, link them to workstations in the risk assessment and document accident events.
What the module includes
- Employee profiles with personal data and employment information
- OHS training history: initial, periodic, specialist, with dates and expiry dates
- Register of medical examinations (initial, periodic, follow-up) with automatic deadline control
- Automatic email notifications about approaching deadlines
- Assigning an employee to a workstation: links the module with risk assessment and personal protective equipment
- Department, supervisor and external company: a full picture of employment, also for subcontractors' employees
- Photo, locker number and clothing sizes: ready data for issuing work clothing and footwear
Frequently asked questions
- How many employees can I add to the system?
The maximum number of employees depends on your plan: 250 employees for the Silver plan and 1,000 for Gold. In the Platinum plan the number of employees is not limited. Each profile keeps a full history of training, medical examinations and assigned workstations.
- How do automatic notifications about expiring medical examinations work?
The system automatically sends an email to the people named in the Reports module, with a lead time set by the administrator. You do not have to check deadlines by hand. The notification reaches your inbox before the preventive examination expires.
- Does the module support foreign employees?
Yes. Employee profiles are independent of nationality: you can add an employee with any first name, surname and identity document number. Combined with the Training module, a foreign employee can take e-learning in their native language.
See how to manage employees in BHP Panic
Book a free demoFeatures and modules
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Agent registers
The Registers module covers the three registers required by regulations: harmful agents, biological agents, and carcinogenic and mutagenic agents, with document versions, approval and employee acknowledgements.
Offline app
The BHP Panic mobile app lets you report a workplace accident and carry out a site inspection with a checklist even when the device has no internet connection. The data goes to the system automatically as soon as you are back in coverage.
OHS News
The OHS News module delivers current information to employees and OHS specialists about changes in OHS regulations, PIP inspection results and industry news, directly in the system, with no need to search external sources.
Educational materials
The Educational materials module provides ready-made booklets, posters and OHS training materials to download and use in your company, making it easier to run educational activities and build safety awareness among employees.
Employee reports
The Employee reports module lets employees report hazards and unsafe situations in the workplace. Reports go to the OHS specialist, who can plan and track corrective actions.
Reports
In this module you will see summaries of accident rates, employees, and upcoming expiry dates of training and medical examinations. You can also set up email notifications that remind you of approaching expiry dates.
Personal protective equipment
Keep track of the issue of equipment, protective clothing and other PPE. Link protective equipment to workstations to easily see what employees are missing. You will receive email notifications about upcoming expiry dates of equipment.
Training
The OHS training module lets you manage initial and periodic training, automatically generate the required OHS documentation, and deliver training through a multilingual e-learning platform with extended knowledge-test functionality for employees of different nationalities.
Occupational Risk Assessment
The Occupational Risk Assessment module lets you create risk assessment documents assigned to a workstation and estimate risk using the PN-N-18002 method (Polish Standard).
Accidents
The workplace accidents module lets you record, analyse and handle accident events in the workplace. It supports documenting post-accident proceedings and keeping the required records.
