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OHS document database: exchange, organisation and completeness control of documentation
The Document database module is a shared workspace for the OHS team, especially valuable in companies with more than one OHS specialist and in outsourcing firms serving many clients. You exchange documents, organise them into sets and check whether each set is complete.
Document database
BHP Panic module
A module for exchanging documents between members of the OHS service. It lets you organise documents into sets and mark them with statuses depending on how complete the set is.
In practice most OHS teams use bottleneck tools to exchange documents: emails with attachments, network folders, Google Drive. No version control, no statuses, no audit: who changed what and when. During an inspection it turns out there are three versions of the same document on the drive and nobody knows which one is current.
The document database in BHP Panic is a dedicated module for exchanging and organising OHS documentation. You organise files into sets (for example “Documentation for a lathe operator’s workstation”, “Onboarding pack for a production employee”), and the system keeps track of completeness and shows the statuses: Done / In progress / To do.
This is the module that OHS outsourcing companies appreciate most: where one OHS specialist serves 10–30 clients and needs an order that Excel cannot provide.
What the module includes
- Repository of OHS documentation with version control
- Organising documents into thematic sets (for example per workstation or per onboarding pack)
- Completeness statuses for document sets
- Document exchange between members of the OHS service
- Full audit trail: who changed what and when
- Support for collaboration between OHS client and contractor
Frequently asked questions
- Is the document database shared across the whole company?
Yes, all authorised people within the account have access to the shared database. You can also create document sets dedicated to specific sites, departments or clients. This is especially valuable for outsourcing companies serving many clients at once.
- How can I check whether a document set is complete?
Every document set has a status: Done / In progress / To do. This lets the OHS specialist signal to colleagues what stage the set is at.
- Which file formats does the document database support?
The database accepts any format: PDF, Word, Excel, images. Files are stored in the cloud and available from any device. The system keeps a full audit of changes: who added or modified what, and when.
Bring order to OHS document exchange in one database
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