Which registers can I keep in the module?

The module covers three registers: the register of harmful agents (chemical and physical agents and dusts, with a history of NDS/NDN measurements), the register of biological agents and the register of carcinogenic and mutagenic agents. The register of harmful agents is available from the Gold plan, the other two in the Platinum plan.

Where does the biological agents register get its list of agents from?

From occupational risk assessments. You describe a biological hazard once: in the workstation's risk assessment, with its hazard group and route of transmission, and the register for the site collects the agents from all workstations automatically. When you update a risk assessment, the register shows the current list in its next version.

How do versioning and approval of registers work?

Each register has a status (for example being created, for verification, approved). After approval you save a version of the document, and every subsequent change requires re-approval and creates a new version. The history of all versions is available to download, and for each version you record which employees have read it.

What are the consequences for an employer of not keeping a register of harmful agents?

Not having a current register of harmful agents, or neglecting the duty to carry out measurements, is a misdemeanour punishable by a fine of up to PLN 30,000 (Art. 283 of the Polish Labour Code). A PIP inspector checks the register during every inspection of a workplace where agents above permissible limits may be present.

Registers of harmful and carcinogenic agents

The Registers module covers the three registers required by regulations: harmful agents, biological agents, and carcinogenic and mutagenic agents, with document versions, approval and employee acknowledgements.

You keep the register of harmful agents in line with the Regulation of the Polish Minister of Health of 2 February 2011 on testing and measuring agents harmful to health in the working environment. For each workstation you record chemical agents, dusts and physical agents, keep a history of measurements with NDS/NDN results (the Polish occupational exposure limits) and the number of exposed employees in successive years. Every substance classified as harmful automatically goes from the Substances and mixtures module into the register. You do not have to maintain two registers by hand.

The register of biological agents for each site is built from the biological hazards described in occupational risk assessments. Instead of retyping data, you indicate the agent in the workstation's risk assessment (with its hazard group and route of transmission), and the list of agents in the register fills itself in based on current risk assessments. You download the finished register as a document with the site's address in the header.

You keep the register of carcinogenic and mutagenic agents in line with the Regulation of the Polish Minister of Health of 24 July 2012. For each site you record substances, mixtures and technological processes with a carcinogenic or mutagenic effect, and for each workstation: exposure, number of employees, preventive measures and risk level. You generate the register as a PDF or Word file.

All three registers work like ORZ documents: every change goes through verification and approval, and the approved state is saved as a new version of the document, with a full history of previous versions. You share an approved register via QR code or link, and for each version you record which employees have read it and when. A notification email and a message on the dashboard remind you about registers awaiting verification.

What the module includes

Register of harmful agents: chemical agents, dusts and physical agents at workstations, with a history of NDS/NDN measurements
Register of biological agents: a list of agents built automatically from biological hazards in risk assessments, with hazard group and route of transmission (Platinum plan)
Register of carcinogenic and mutagenic agents: substances and processes, exposure at workstations, prevention and risk level (Platinum plan)
Statuses, verification and approval: every change to a register goes through approval
Document versions: full history of approved versions, downloadable as PDF or Word
QR code and link to the register: quick access to the current version for employees and inspectors
Employee acknowledgements for every version of a register
Automatic integration with the Substances and mixtures and Occupational Risk Assessment modules

Frequently asked questions

Which registers can I keep in the module?: The module covers three registers: the register of harmful agents (chemical and physical agents and dusts, with a history of NDS/NDN measurements), the register of biological agents and the register of carcinogenic and mutagenic agents. The register of harmful agents is available from the Gold plan, the other two in the Platinum plan.
Where does the biological agents register get its list of agents from?: From occupational risk assessments. You describe a biological hazard once: in the workstation's risk assessment, with its hazard group and route of transmission, and the register for the site collects the agents from all workstations automatically. When you update a risk assessment, the register shows the current list in its next version.
What does the register of carcinogenic and mutagenic agents contain?: A list of substances, mixtures and technological processes with a carcinogenic or mutagenic effect present at the site and, for each workstation: the type of exposure, the number of exposed employees, the preventive measures used and the risk level. You download the finished register as a PDF or Word document.
How do versioning and approval of registers work?: Each register has a status (for example being created, for verification, approved). After approval you save a version of the document, and every subsequent change requires re-approval and creates a new version. The history of all versions is available to download, and for each version you record which employees have read it.
What are the consequences for an employer of not keeping a register of harmful agents?: Not having a current register of harmful agents, or neglecting the duty to carry out measurements, is a misdemeanour punishable by a fine of up to PLN 30,000 (Art. 283 of the Polish Labour Code). A PIP inspector checks the register during every inspection of a workplace where agents above permissible limits may be present.

Keep all agent registers in line with regulations in BHP Panic

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The BHP Panic mobile app lets you report a workplace accident and carry out a site inspection with a checklist even when the device has no internet connection. The data goes to the system automatically as soon as you are back in coverage.

The OHS News module delivers current information to employees and OHS specialists about changes in OHS regulations, PIP inspection results and industry news, directly in the system, with no need to search external sources.

The Educational materials module provides ready-made booklets, posters and OHS training materials to download and use in your company, making it easier to run educational activities and build safety awareness among employees.

The Employee reports module lets employees report hazards and unsafe situations in the workplace. Reports go to the OHS specialist, who can plan and track corrective actions.

In this module you will see summaries of accident rates, employees, and upcoming expiry dates of training and medical examinations. You can also set up email notifications that remind you of approaching expiry dates.

Keep track of the issue of equipment, protective clothing and other PPE. Link protective equipment to workstations to easily see what employees are missing. You will receive email notifications about upcoming expiry dates of equipment.

The OHS training module lets you manage initial and periodic training, automatically generate the required OHS documentation, and deliver training through a multilingual e-learning platform with extended knowledge-test functionality for employees of different nationalities.

The Occupational Risk Assessment module lets you create risk assessment documents assigned to a workstation and estimate risk using the PN-N-18002 method (Polish Standard).

The workplace accidents module lets you record, analyse and handle accident events in the workplace. It supports documenting post-accident proceedings and keeping the required records.

Agent registers: harmful, biological and carcinogenic in one module

What the module includes

Frequently asked questions

Features and modules