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Online occupational risk assessment software: the PN-N-18002 method, risk assessment documents for workstations
Occupational risk assessment is one of the hardest documents to keep by hand, and one of the first a PIP inspector asks about. The risk assessment module in BHP Panic guides the OHS specialist through the whole process: you identify hazards, estimate risk using the PN-N-18002 method, and assign the assessment to a workstation, and the system generates a ready document that complies with the regulations.
Occupational Risk Assessment
BHP Panic module
The Occupational Risk Assessment module lets you create risk assessment documents assigned to a workstation and estimate risk using the PN-N-18002 method (Polish Standard).
The obligation to carry out an occupational risk assessment follows from Art. 226 of the Polish Labour Code and § 39 of the regulation on general OHS rules. Risk assessment documentation must be current and available for every workstation: in an inspection it is the first thing the inspector checks.
The risk assessment module in BHP Panic uses the Polish Standard PN-N-18002 method, the one most commonly used in Polish companies. You create a risk assessment for a specific workstation, choose hazards from the “Hazard templates” module (or add your own), estimate the severity of consequences and the likelihood of occurrence, and the system calculates the risk level.
You do not have to start a new assessment from scratch: ready-made risk assessment templates (global ones prepared by us, and your own, saved by your company, including ones generated by AI) provide a set of descriptive data and a list of typical hazards to copy, with the option to filter the hazard database by category. You also do not have to fill in the form all at once: the risk assessment wizard guides you step by step through the successive items, right up to the finished document. When choosing personal protective equipment, the AI automatically checks whether the assigned PPE is adequate for the hazards identified at the workstation, with full human oversight of the final decision.
If a machine instruction is already attached to the workstation, you do not have to copy hazards from it by hand: the AI reads the content of the attached file (PDF or DOCX) and proposes ready hazard entries for approval, with a suggested severity and likelihood rating (a feature available in the Platinum plan).
The finished risk assessment document is linked to the workstation: when you employ someone in that position, they automatically get access to the current risk assessment, and you can record when they read it. You update the assessment once and the change propagates to all employees. The system keeps documents current: the AI compares recorded accidents with the hazards described in the assessment and suggests which assessments may need updating, with a justification and a reference to the specific accident.
We have also added the option to adapt the risk assessment template to your company's requirements: in documents you can now include your own elements, such as an attachment number or the date a version takes effect in the footer.
Every risk assessment has a full version history. Changes to an approved document go through re-approval, and you save the approved state as a new version, downloadable as PDF or Word, exactly as it stood at the given moment. When approving a version, one switch lets you notify the affected employees by email. You can also attach your own files to the assessment (for example measurement results or reports), and add a missing item of personal protective equipment to the catalogue straight from the risk assessment form, without switching to another module. A notification email will remind you of an approaching review date for the risk assessment.
In the same module you also keep the Chemical Risk Assessment (ORC) for sites where chemical substances are used. The ORC document collects substances from the Substances and mixtures module together with their consumption, exposure time and prevention, goes through approval and versioning like the occupational risk assessment, and you can share the approved version with employees via a QR code or link (a feature available in the Platinum plan).
What the module includes
- Creating risk assessment documents assigned to specific workstations, manually or through a step-by-step wizard
- Risk estimation using PN-N-18002 (three-level or five-level scale)
- Risk assessment templates: global, your own and AI-generated, ready to copy when creating a new assessment
- The AI reads hazards from machine instructions (PDF/DOCX) and proposes ready entries for approval
- The AI checks the choice of protective equipment against the hazards identified at the workstation
- The AI checks whether the risk assessment is current based on accidents and points out missing or underestimated hazards
- Employee acknowledgement of the risk assessment: a list of people who have read it, with dates
- Risk assessment document versions: approval of changes, version history and notifying employees of a new version
- Attachments to the risk assessment and adding new protective equipment straight from the risk assessment form
- Email notifications about an approaching risk assessment review date
- Defining preventive actions and control measures
- Document settings: attachment number and effective date in the footer
- Export of the risk assessment document to a PDF or Word file that meets PIP requirements
- Chemical Risk Assessment (ORC): substances at the site, document versions and sharing via QR code (Platinum plan)
Frequently asked questions
- Which risk assessment method is supported?
BHP Panic supports the Polish Standard PN-N-18002 method: a five-level risk estimation scale (likelihood × severity of consequences). It is the occupational risk assessment method most commonly used in Poland and accepted by PIP.
- Can a risk assessment be linked to employees?
Yes, a risk assessment is assigned to a workstation. Every employee linked to that workstation automatically has access to the current assessment. This meets the requirement of Art. 226 of the Polish Labour Code to inform employees about the occupational risk at their workstation.
- When should I update an occupational risk assessment?
A risk assessment must be updated after every significant change at the workstation: new machines, a change of technology, an accident or occupational disease, and also when environmental measurements exceed permissible limits.
- Can I use a ready-made risk assessment template?
Yes, BHP Panic provides global risk assessment templates with a full header and typical hazards for common workstations, and your company can also save its own templates for reuse. A new assessment starts with ready content straight away instead of an empty document.
- Can I export the finished risk assessment document?
Yes, when the assessment is finished, the system generates a ready risk assessment document that meets PIP requirements. You can download it as a PDF, print it and attach it to the company's OHS documentation or make it available to employees at their workstation.
- Can the AI prepare part of the risk assessment for me?
Yes, the AI can read hazards from the content of an attached machine instruction (PDF or DOCX) and propose ready entries for approval, checks the choice of personal protective equipment against the identified hazards, and compares recorded accidents with the risk assessment, suggesting which assessments are worth updating. Every AI proposal requires human approval before it enters the official document.
See how to create risk assessments in BHP Panic: the PN-N-18002 method
Book a free demoFeatures and modules
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The Registers module covers the three registers required by regulations: harmful agents, biological agents, and carcinogenic and mutagenic agents, with document versions, approval and employee acknowledgements.
Offline app
The BHP Panic mobile app lets you report a workplace accident and carry out a site inspection with a checklist even when the device has no internet connection. The data goes to the system automatically as soon as you are back in coverage.
OHS News
The OHS News module delivers current information to employees and OHS specialists about changes in OHS regulations, PIP inspection results and industry news, directly in the system, with no need to search external sources.
Educational materials
The Educational materials module provides ready-made booklets, posters and OHS training materials to download and use in your company, making it easier to run educational activities and build safety awareness among employees.
Employee reports
The Employee reports module lets employees report hazards and unsafe situations in the workplace. Reports go to the OHS specialist, who can plan and track corrective actions.
Reports
In this module you will see summaries of accident rates, employees, and upcoming expiry dates of training and medical examinations. You can also set up email notifications that remind you of approaching expiry dates.
Personal protective equipment
Keep track of the issue of equipment, protective clothing and other PPE. Link protective equipment to workstations to easily see what employees are missing. You will receive email notifications about upcoming expiry dates of equipment.
Training
The OHS training module lets you manage initial and periodic training, automatically generate the required OHS documentation, and deliver training through a multilingual e-learning platform with extended knowledge-test functionality for employees of different nationalities.
Occupational Risk Assessment
The Occupational Risk Assessment module lets you create risk assessment documents assigned to a workstation and estimate risk using the PN-N-18002 method (Polish Standard).
Accidents
The workplace accidents module lets you record, analyse and handle accident events in the workplace. It supports documenting post-accident proceedings and keeping the required records.
