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Register of workplace accidents: post-accident documentation compliant with the Labour Code
A workplace accident sets off a cascade of documentation duties: notification to PIP and ZUS, appointing an accident investigation team, a report establishing the circumstances and causes, a statistical accident card. The Accidents module in BHP Panic guides the OHS specialist and the employer through this process step by step, with ready templates that comply with the regulations.
Accidents
BHP Panic module
The workplace accidents module lets you record, analyse and handle accident events in the workplace. It supports documenting post-accident proceedings and keeping the required records.
A register of workplace accidents is required by Art. 234 of the Polish Labour Code and by the regulation of the Council of Ministers on establishing the circumstances and causes of workplace accidents. Every accident must be documented in a set form: from the notification, through the accident report, to the statistical accident card.
The Accidents module in BHP Panic handles the full accident investigation procedure. You record the event, assign members of the investigation team, document the circumstances and causes, and attach evidence (photos, witness statements). The system generates an accident report in the current official format and the Z-KW statistical accident card.
With the BHP Panic mobile app you can start compiling post-accident documentation straight away, at the scene. Instead of taking notes that you later have to retype into a form, you can enter the data immediately. What is more, the app also works when you have no network access, so you can complete the report without trouble even in a tunnel or a heavily shielded production hall.
Filling in the report is faster thanks to AI: based on the collected statements of witnesses and the injured person, the system proposes how to fill in the accident report, and you do not have to type them in from scratch. The accident list also shows detected event patterns (for example recurring places or circumstances), making it easier to spot areas that need extra attention. The accident details form also includes the full circumstances of the event.
All accidents are recorded centrally: in an inspection you show the full history in 5 seconds, and the Reports module automatically calculates accident statistics for ZUS, GUS (Statistics Poland) and management.
What the module includes
- Recording accident events: accidents, near misses, occupational diseases
- Handling the accident investigation: team, circumstances, causes, conclusions
- Generating the accident report and the statistical accident card
- The AI fills in the accident report from the collected information about the event. You only approve
- Detecting patterns in accidents: the system flags recurring places and circumstances of events
- Medical documentation and evidence (attachments, photos)
- Full register of accidents with history and case statuses
Frequently asked questions
- Can the AI fill in the accident report for me?
The AI proposes how to fill in the accident report based on the information already collected about the event. It saves time on retyping data. Every field must be checked and approved by a human before saving.
- Which documents are generated automatically after an accident is registered?
The system generates, among others, the report establishing the circumstances and causes of the accident (compliant with the Regulation of the Polish Council of Ministers of 1 July 2009), documents appointing the team, and the injured person's statement. All documents are ready for signature and archiving.
- Can I attach photos and witness statements to the accident documentation?
Yes, you can attach any number of files to each event: photos of the accident scene, scans of witness statements, medical documentation, inspection reports. All materials are stored together with the accident documentation and available during any PIP inspection or ZUS proceedings.
- Does the module support accidents on the way to work?
Yes, besides workplace accidents you can record accidents on the way to or from work. Each type of event has its own documentation path that complies with the regulations, and all are visible in the combined register and in the statistics of the Reports module.
Register an accident in BHP Panic: complete documentation in one place
Book a free demoFeatures and modules
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Offline app
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The Employee reports module lets employees report hazards and unsafe situations in the workplace. Reports go to the OHS specialist, who can plan and track corrective actions.
Reports
In this module you will see summaries of accident rates, employees, and upcoming expiry dates of training and medical examinations. You can also set up email notifications that remind you of approaching expiry dates.
Personal protective equipment
Keep track of the issue of equipment, protective clothing and other PPE. Link protective equipment to workstations to easily see what employees are missing. You will receive email notifications about upcoming expiry dates of equipment.
Training
The OHS training module lets you manage initial and periodic training, automatically generate the required OHS documentation, and deliver training through a multilingual e-learning platform with extended knowledge-test functionality for employees of different nationalities.
Occupational Risk Assessment
The Occupational Risk Assessment module lets you create risk assessment documents assigned to a workstation and estimate risk using the PN-N-18002 method (Polish Standard).
Accidents
The workplace accidents module lets you record, analyse and handle accident events in the workplace. It supports documenting post-accident proceedings and keeping the required records.
