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Chemical substance register: SDS safety data sheets, REACH, CLP in one place
Every company that uses chemicals (from denatured alcohol in a workshop to solvents in a paint shop) is required to keep a register of substances and make SDS safety data sheets available to employees. The Substances and mixtures module in BHP Panic centralises all the chemistry in your company and automatically generates related documents and instructions.
Substances and mixtures
BHP Panic module
The substances and mixtures register module lets you keep a central record of chemical substances and mixtures. It can generate short chemical substance instructions.
The obligation to keep a register of chemical substances and to make SDS (Safety Data Sheets) available follows from the REACH Regulation (EC) No 1907/2006 and the CLP Regulation (EC) No 1272/2008. The fine for not having a current safety data sheet can reach tens of thousands of złoty, and an inspector from WIOŚ (the Polish Voivodeship Environmental Protection Inspectorate) or PIP asks about them first.
In the Substances and mixtures module you build a central record of all the chemicals used in your company. For each substance you enter the manufacturer's data, the CAS/EC number, the hazard classification (GHS pictograms, H and P statements) and attach the current safety data sheet. The system can also generate an OHS instruction for a specific substance based on the SDS data, and a label to stick on the container, in three sizes, to download as a PDF or Word file.
Every substance classified as harmful automatically goes into the register of harmful agents in the Registers module: you do not have to maintain two registers by hand.
You can attach an SDS safety data sheet to each substance as a PDF file and start AI scanning. The system reads the data: name, manufacturer, GHS classification, H and P codes, protective equipment and fills in the matching fields in the record. Every field marked “Completed by AI” must be approved by the user before saving. Everything is recorded: who approved and when. From August 2026, labelling AI content is an EU requirement (Regulation 2024/1689, Art. 50). In BHP Panic we meet it today.
What the module includes
- Central register of chemical substances and mixtures
- Storage of SDS safety data sheets: always available to employees
- AI scanning of SDS sheets: upload a file and the system fills in the substance data automatically
- Marking of fields completed by AI: every field is approved by a human, in line with the AI Act
- Generating OHS instructions for specific chemical substances
- Printable substance labels: in three sizes, as PDF or Word
- Chemical Risk Assessment (ORC) based on the substances used at the site (Platinum plan)
- CLP-compliant hazard classification: GHS pictograms, H and P statements
- Link to the register of harmful agents: automatic updates
- Filtering substances by hazard class, manufacturer, place of use
Frequently asked questions
- Can the AI fill in substance data from an SDS sheet?
Yes. Upload the SDS safety data sheet to the substance record and start the scan. The AI reads the document and fills in the fields: name, manufacturer, CLP classification, H and P codes, personal protective equipment. Time: usually 1–2 minutes. Every field is marked “Completed by AI” and requires approval before saving. The AI runs on CLOUDPANIC's closed infrastructure. Company data never leaves the environment.
- Does the module support REACH and CLP requirements?
Yes, the module lets you keep a register of substances in line with REACH (registration, evaluation) and CLP (classification and labelling).
- Can I generate an OHS instruction for a specific chemical substance?
Yes, based on the data from the safety data sheet, the system generates a short OHS instruction for the given substance.
- How does the system help during a WIOŚ or PIP inspection?
During an inspection you have instant access to the full register: a list of all substances in the company, current SDS sheets, related instructions and NDS measurement results. A missing current safety data sheet is one of the most common irregularities found by WIOŚ. BHP Panic eliminates that risk.
A central chemicals register with SDS sheets: try it in BHP Panic
Book a free demoFeatures and modules
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Agent registers
The Registers module covers the three registers required by regulations: harmful agents, biological agents, and carcinogenic and mutagenic agents, with document versions, approval and employee acknowledgements.
Offline app
The BHP Panic mobile app lets you report a workplace accident and carry out a site inspection with a checklist even when the device has no internet connection. The data goes to the system automatically as soon as you are back in coverage.
OHS News
The OHS News module delivers current information to employees and OHS specialists about changes in OHS regulations, PIP inspection results and industry news, directly in the system, with no need to search external sources.
Educational materials
The Educational materials module provides ready-made booklets, posters and OHS training materials to download and use in your company, making it easier to run educational activities and build safety awareness among employees.
Employee reports
The Employee reports module lets employees report hazards and unsafe situations in the workplace. Reports go to the OHS specialist, who can plan and track corrective actions.
Reports
In this module you will see summaries of accident rates, employees, and upcoming expiry dates of training and medical examinations. You can also set up email notifications that remind you of approaching expiry dates.
Personal protective equipment
Keep track of the issue of equipment, protective clothing and other PPE. Link protective equipment to workstations to easily see what employees are missing. You will receive email notifications about upcoming expiry dates of equipment.
Training
The OHS training module lets you manage initial and periodic training, automatically generate the required OHS documentation, and deliver training through a multilingual e-learning platform with extended knowledge-test functionality for employees of different nationalities.
Occupational Risk Assessment
The Occupational Risk Assessment module lets you create risk assessment documents assigned to a workstation and estimate risk using the PN-N-18002 method (Polish Standard).
Accidents
The workplace accidents module lets you record, analyse and handle accident events in the workplace. It supports documenting post-accident proceedings and keeping the required records.
