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OHS instructions online: general, job-specific, machine and room instructions, with QR code access
An employee must have access to the current OHS instruction, always and at every workplace. The Instructions module in BHP Panic is a central repository of all instructions in your company with a standout feature competitors do not have: QR codes. You stick the printed code on a machine, a room door or a workstation. The employee scans it with a phone and gets the current version of the instruction in their own language. Importantly, all the instructions you already have can be easily imported into the system using AI.
Instructions
BHP Panic module
The Instructions module lets you centrally manage general, job-specific, machine and room instructions and publish them using QR codes. It provides organised access to up-to-date OHS instructions for employees and those responsible for safety.
The obligation to make OHS instructions available to employees follows from Art. 207 §2 of the Polish Labour Code and §41 of the regulation on general OHS rules. Instructions must be available at the workstation and in their current version, which in practice means faded papers on the walls of production halls that nobody has updated for years.
BHP Panic solves this elegantly. In one module you manage general instructions (for the whole company), job-specific ones (forklift operator, welder, warehouse worker), machine instructions (specific equipment) and room instructions (boiler room, paint shop, welding shop). You can publish every instruction as a QR code: you just print it and stick it on.
The employee scans the QR code with a phone and sees the current version of the instruction. You update the document once in the system and it changes everywhere a QR code is posted. No more walking around the hall replacing sheets of paper.
What is more, in BHP Panic you can easily import all your current instructions into the system. Whether it is a job-specific, machine or substance instruction, there is no need to paste or retype it, because our AI model can import every type of instruction.
What the module includes
- General instructions: applicable across the whole workplace
- Job-specific instructions: for specific workstations
- Machine and equipment instructions: for individual devices
- Room instructions: for selected areas (boiler room, welding shop, paint shop)
- Publishing instructions as a QR code: the employee scans it with a phone and reads the current version
- Photo of the machine or workstation in the instruction: the employee immediately sees which device the document concerns
Frequently asked questions
- How does access to instructions via QR code work?
When you add an instruction to the system, a unique QR code is generated. Print it and stick it on a machine, a room door or a workstation. The employee scans the code with a phone and immediately gets the current version of the instruction, no login, no app to download.
- What happens to the QR code after an instruction is updated?
The QR code stays the same: it always points to the latest version of the instruction in the system. You update the document once and the change appears everywhere the QR code is posted. No replacing sheets of paper in the hall.
- What types of instructions can I create in the module?
The module supports four types: general instructions (applicable across the whole workplace), job-specific ones (for specific workstations), machine instructions (for individual devices and machines) and room instructions (for example boiler room, welding shop, paint shop). Each type has its own category and QR codes can be assigned to them independently.
See how OHS instructions with QR codes work in BHP Panic
Book a free demoFeatures and modules
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The Educational materials module provides ready-made booklets, posters and OHS training materials to download and use in your company, making it easier to run educational activities and build safety awareness among employees.
Employee reports
The Employee reports module lets employees report hazards and unsafe situations in the workplace. Reports go to the OHS specialist, who can plan and track corrective actions.
Reports
In this module you will see summaries of accident rates, employees, and upcoming expiry dates of training and medical examinations. You can also set up email notifications that remind you of approaching expiry dates.
Personal protective equipment
Keep track of the issue of equipment, protective clothing and other PPE. Link protective equipment to workstations to easily see what employees are missing. You will receive email notifications about upcoming expiry dates of equipment.
Training
The OHS training module lets you manage initial and periodic training, automatically generate the required OHS documentation, and deliver training through a multilingual e-learning platform with extended knowledge-test functionality for employees of different nationalities.
Occupational Risk Assessment
The Occupational Risk Assessment module lets you create risk assessment documents assigned to a workstation and estimate risk using the PN-N-18002 method (Polish Standard).
Accidents
The workplace accidents module lets you record, analyse and handle accident events in the workplace. It supports documenting post-accident proceedings and keeping the required records.
